Technology has changed everything. Maintaining and operating the fleet of vehicles is easier with new technology or with the Fleet Management Software. It helps the businesses to gain the ability to streamline and automate fleet management and maintenance. Companies that manage fleets, deal with a huge number of viable options.
These are related to their day to day operations of the fleets.
The use of Fleet Maintenance Software can reduce the expenditures of the business. It increases also the productivity of a business as well it’s as efficiency.
This is true for the private or government trucking companies both. The fleet managers need to follow tight federal regulations to operate a business with a limited budget.
Activities like order tracking, vehicle utilization, invoicing, fleet management, down and uptime reporting can be done with the software. It can help the organization to maximize fully the resources of their fleets.
Another major function of the software is providing flawless asset management to the businesses. This allows users to have direct access to information on vehicle service warranties and histories. Managing and scheduling allow the managers to track vehicles that need scheduled servicing.
Centralized data storage
Having all the data in one place is very much important for organizations or trucking businesses. This software enables the storage and input of vehicle information like M.O.T, services, and road tax records. Driver records like driving qualifications, endorsements and medical requirements can be entered easily on the system. It can help to keep track of the important documents and it can be retrieved when required.
Reminders for vehicle servicing
One major aspect of Fleet Maintenance Software is to set the alerts or reminders for vehicle servicing or the due dates of road tax. People can update the status of vehicle repairs. Drivers can record faults of the vehicle when completing the daily checks.
Vehicle tracking with GPS
This software comes with the ability to know where the vehicles or drivers and where they have been.
Vehicle tracking can be achieved accurately. This software is easy to install and comes with easy functionality.
Once set-up, you can see the people, vehicles, and assets in real time on the maps.
Knowing the where about of the vehicles may allow the fleet managers to assign the right asset to the right location.
Fleet Management Software package can track the vehicles while it is on road. This is performed by a GPS device basically that can be fitted into the vehicles. It sends data to the server of the users. The fleet manager can access the data on the server by logging into the account via the internet.
Job and dispatch management
This is a very useful feature but not all the Fleet Maintenance software comes with the feature. It comes with the ability to assign jobs via the system. Drivers, mobile personnel, truck managers and field engineers can update their job status. Others feature like uploading signatures and images can enable the back office staffs to see that immediately. Keeping track of the dispatch details is possible with the software. You can install the software in your existing device like a laptop, PC, iPhone, Android, and the Blackberry handsets.
For each of the trucking businesses, controlling cost is very much important. Financial and vehicle reporting is essential to understand the fleet costs. Good quality fleet management software can easily help you with this matter.
Producing error-free reports on the costs of each vehicle can help a trucking business to know the expenses better.
It can help you to understand the associated costs with your fleet. It also helps in finding new ways to reduce the extra costs. This is also useful when the software is combined with vehicle Telematics information. Telematics information is like mileage and fuel consumption.
Fleet maintenance software can enhance your business and the smooth running of the fleet vehicles. It comes with the customizable user interface. It allows your employees to customize the software as per your business requirements.
Other unique features
Fleet management software can help the drivers to know that they are being watched always. This can stop the bad behaviors from the driver’s side. This software encourages drivers to always take the fastest and most efficient routes to reach their destinations.
Fleet maintenance software promotes safe driving that no other methods do. Apart from the efficiency and benefits of cost savings, it encourages also the driver’s safety. Managers can keep eyes on speeds of the drivers and how hard they are accelerating. They also can check how often the drivers are stopping and refilling fuel. These features help the trucking companies to manage and maintain their fleet flawlessly. This is budget-friendly software. You can buy or subscribe to the software with a very little amount of money.
In one word, fleet management software is the all in one solution for the trucking businesses.